Doug Ireton recently shared his finely honed GTD with RTM setup. In his guest post on the RTM blog he goes step-by-step through the lists, smart lists, tags, and locations he uses to GTD. These are presented in an evolutionary manner; I thought it would be useful to see a summary of the system all in one place. Thus, what Doug recommends is:

Lists

• ps-Daily
• wk-Daily
• {a list for each personal and work project (prefixed with ps- and wk- appropriately)}
• ps-Someday
• wk-Someday
• iTunes
• Books
• Lent/Borrowed

Smart Lists

• @Home [tag:na AND location:@Home]
• @Calls [tag:na AND tag:@call]
• @Errands [tag:na and tag:@errand]
• @Web [tag:na AND tag:@web]
• @Work [tag:na AND (location:@work or location:@downtown) AND NOT dueAfter:"2 weeks from today"]
• @Work-MIT [tag:na AND (location:@work or location:@downtown) AND NOT dueAfter:"1 week from today" AND (priority:1 OR priority:2)]
• Wait-Personal (or ps-Wait) [tag:wait AND NOT location:@work)]
• Wait-Work (or wk-Wait) [tag:wait AND (location:@work or location:@downtown)]
• Work-WeeklyStatus [completedWithin:"1 week of today" AND location:@work AND NOT list:ps-Daily]

Tags

• na (next action)
• @web
• @call
• @errand
• {a tag for each person who has been delegated a task from a Wait list}

Locations

• @Home
• @Work
• @Downtown